Permanent Full Time
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Reporting to the Manager, Regional Office Portfolio & Transactions, the successful candidate will support the shared administration of a large national lease portfolio and act as a key liaison with regional leased offices and landlords to maintain strong, collaborative relationships.
What you will do:
- Collaborate closely with the team to monitor and respond to inquiries received through shared email inboxes
- Review, analyze, and approve rent and related invoices from utility providers, janitorial contractors, and municipal authorities in accordance with lease obligations
- Reconcile annual statements to verify tenant allocations for property taxes and building operating costs
- Maintain the accuracy and integrity of the lease administration system and SAP, ensuring proper execution of monthly rental payments
- Prepare annual rental budgets and provide monthly rent variance reporting as required
- Interpret and review lease contracts, identifying key terms and conditions
- Provide administrative and operational support to the leasing team
- Track upcoming lease expiries and initiate required file setup and documentation
- Maintain organized, audit-ready project folders including market surveys, cost information, and legal documents
- Support leasing workflows by coordinating inputs and ensuring timely follow-up
- Ensure invoices follow appropriate approval thresholds and escalate items outside delegated authority
- Apply corporate records-retention standards for lease files, statements, and supporting documentation
- Prepare accurate financial and lease-related inputs for executive approval materials and presentations
- Validate utility and occupancy data to support sustainability or financial reporting requests
- Update and refine process checklists and contribute to continuous-improvement activities
- Collaborate cross-functionally with Legal, Finance, Facilities/Design, and external brokers or landlords
What you will bring:
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Solid mathematical aptitude paired with excellent analytical and problem-solving abilities
- High attention to detail to ensure accuracy in data and documentation
- Commitment to delivering a high-quality client experience and customer service focus approach
- Excellent written and verbal communication skills
- Demonstrated ability to work effectively in a team environment
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Experience with SAP is considered an asset
- Understanding of financial approval matrix and controls; ability to identify and escalate exceptions
- Awareness of records-management and data-retention practices
- Experience with lease administration systems, workflow tools (e.g., Nuvolo), and SharePoint environments
- Ability to translate lease economics into clear, decision-ready summaries and presentation inputs
- Strong cross-functional coordination skills and comfort working with multiple business partners
Given the size and scope of our organization, we have the flexibility for this position to be located in the following head office locations: Winnipeg or London.
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The base salary for this position is between $60,000 - $89,900 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.
Be your best at Canada Life- Apply today!
Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.
You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.
Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.
Canada Life serves?the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.
We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee?has the opportunity to?reach their potential.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact talentacquisitioncanada@canadalife.com.
Canada Life?would like to thank all applicants, however only those who qualify for an interview will be contacted.
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