Project Coordinator
London, Ontario
We are seeking talented and energetic individuals to join our growing team!
Greatness takes continuous evolution.
That's why we're bringing together relentless problem solvers, proven processes, and audacious thinkers. We are driving to become one unrivaled force in automation - pushing what's possible for ourselves and our customers.
One team. Any challenge.
Convergix is a global automation systems integrator that serves diverse end markets. We design, build, test, and integrate custom solutions to automate our customers’ operations with a focus on solving unique challenges that others struggle to address. As a team, we are on an improvement journey in pursuit of our vision: to become the ultimate trusted partner to our customers, capable of solving any industrial automation challenge with our passionate people, world renowned processes and diverse experience. If you want to join a team whose mission is to elevate the automation industry, we want to hear from you! Learn more about us:?https://convergixautomation.com/
The Role
Project Coordinators at Convergix Automation are key contributors to the success of projects. You maintain comprehensive project documentation, manage risks, and facilitate design reviews to prevent scope creep. Additionally, you oversee scheduling, change management, customer interactions, and on-site acceptance testing to ensure successful project completion. Project Coordinators play a crucial role in supporting these efforts and contributing to overall project success. This position reports to Team Leader – Project Management.
Key Responsibilities
As a Project Coordinator, you will support the following areas of the business:
- Project Management
- Develop and maintain project management systems and reporting
- Support Project Managers with general administrative functions
- Assist with setting up new projects within the Convergix Project Management System
- Assist with the execution of Factory/ Site Acceptance Testing
- Organize temporary labour for execution of equipment testing
- Develop/ maintain schedules and track deliverables
- Track tasks to ensure deadlines are met
- Schedule project meetings and prepares minutes
- Tracks project Checklist adherence
- Organize incoming customer parts
- Arrange shipping documents for inbound/ outbound equipment
- Supports project purchasing, receiving, shipping tasks
- Track critical path incoming materials
- Assist with customer status reporting
- Participate with project execution at Convergix and Customer facilities
- Project Performance Reporting
- Prepare project status reporting
- Analyze performance metrics and assist with developing status reports
- Assist with project Estimate at Completion forecasting
- Assist with Project Management adherence reporting
- General Document Control
- Store, manage, and track all project documentation adhering to Convergix’s or the clients document lifecycle procedures
- Collect, scan, and upload documents following set procedures
- Assign and/or request document numbers for all project documentation
- Maintain project files, issue documents both internally and externally
Qualifications and Experience
- Demonstrated experience as a Project Coordinator, Project Administrator, Engineering Assistant or Administrative Assistant
- Experience working within an Engineering or Manufacturing environment is preferred.
- Above average MS Office skills including Excel, Outlook, PowerPoint, Visio, and Word
- Experience with Microsoft Projects considered an asset
- Prior exposure to Document Control an asset
- Experience with ERP systems an asset
- High level of attention to detail
- Excellent verbal and written communication skills
- Outstanding organizational and time management skills
- Ability to thrive in a fast-paced environment
- Experience handling large, multiple projects and data simultaneously
- Must be able to exercise independent decision-making, convey an accommodating attitude toward the other team members and foster a team environment
- An ability to travel; although this position is focused on local clients and minimal travel is required, you should have the ability to travel within US and Canada
- Reliable transportation and an ability to travel; Project Coordinators at Convergix should have the ability to travel within the US and Canada
Physical Demands
- While performing the duties of this position, the employee is regularly required to stand, walk, sit, use hands to feel objects, reach with hands and arms, stoop, kneel, talk and hear.
- Occasionally lift or move up to 25 pounds.
Perks of Being Part of the Team
Here at CONVERGIX, we offer a generous compensation and benefits package including:
- RRSP with company match
- OT after 40 hrs for hourly employees
- Long term disability
- Employee Assistance Program
- Virtual online Tele-health
- Benefits Plan that includes Medical, Dental, and Vision coverage
- Profit Sharing
What does CONVERGIX value?
Our values are the foundation on which we build CONVERGIX; we adhere to these no matter what mountain we climb.
- Integrity - Respect, Transparency, Commitment
- Excellence - Continuous Improvement, Innovation, Collaboration, Communication
- Passion - Momentum, Sense of Urgency, Growth, Success, Velocity
We thank all candidates for their interest, however only those considered for an interview will be contacted.
CONVERGIX Automation Solutions has an accommodation program in place that provides reasonable accommodations for employees with disabilities. If you require a specific accommodation because of a disability or a medical need, please contact Human Resources.