Temporary Research Admin Coordinator - Department of Oncology, London Health Sciences Centre Research Institute

Who We Are

For 150 years, London Health Sciences Centre (LHSC) has been a leader in world-class care. As an acute tertiary and quaternary teaching hospital, LHSC provides leading-edge medical care to people from across western Ontario and beyond. LHSC is located just two hours from Toronto and two hours from Detroit in the city of London which is known for its beautiful and walkable downtown core located on the Thames River, a vibrant culinary scene and scores of activities that highlight local arts, culture and music. Our team of more than 17,000 physicians, staff, learners and volunteers works tirelessly to support patients as they navigate their unique health-care journeys. As one of Canada's largest acute-care teaching hospitals, LHSC is a renowned centre of innovation with a history of groundbreaking research that has influenced how people are cared for around the world. With nearly 1 million annual patient visits across University, Victoria and Children's Hospitals, LHSC provides compassionate leading-edge care and is proud of our strong regional, national and international partnerships. For more information, please visit www.lhsc.on.ca. 

Posting Period

Open:         October 21, 2026 

Deadline:    October 27, 2026 

Non-Union 

Department Description

The Research Admin Coordinator supports the day-to-day administrative activities for a physician-led, in-house oncology trial, OCELOT.  The position collaborates with the principal investigator, Verspeeten Family Cancer Centre and external trial sites, LHSCRI, Cancer Clinical Research Unit staff, regulatory authorities, and other cancer centre personnel (where applicable) throughout the trial life cycle under the direction of the Research Team Lead and Principal Investigator. 

Rate of Pay:                 $31.52 - $39.40 per hour 

Hours of Work:            Full Time 37.5hrs/wk

Duration:                     12 mos, may be renewable

Responsibilities and Accountabilities:

Project Coordination:  

• Assist in creating a project plan, data collection design, registration/randomization process and logistics for the study.

   

• Plan and assist with study staff training at all participating sites

   

• Organize Data Safety Monitoring Board (DSMB) meetings and provide data.

   

• Comply with patient safety initiatives

Data Entry and Study Documentation:

• Monitor study data and issue queries, deviations logs and reports to ensure quality data.

   

• Ensure data endpoints are achieved.

   

• Collect and maintain regulatory binders and system logs for participating sites

   

•  Advocate for safe, quality patient care by ensuring safety events are captured and communicated to trial stakeholders (PIs and Co-PIs, DSMC, and trial staff) within guidelines set by Good Clinical Practice standards

Administrative and Research Support:

• Coordinate protocol amendment processing and regulatory updates with participating sites

   

• Assist with budget and contract execution

   

• Monitor budget plan and ensure payments are transacted according to contract and grant 

   

   

At London Health Sciences Centre Research Institute (LHSCRI), our teams pioneer discoveries that transform the health of adult and paediatric patients around the world. As the research institute of London Health Sciences Centre (LHSC), we conduct research where patient care is delivered, working alongside patients, families, health-care providers and academic partners like Western University. We are leaders in advancing the understanding, diagnosis, treatment and management of diseases and health conditions through a diverse research program that ranges from laboratory-based science to clinical trials. Our research has a global impact as we build on LHSC's 150-year legacy of health innovation and drive forward medical breakthroughs that make a difference in the lives of patients and their families.

Qualifications

• Education required, Undergraduate Degree in a health-related discipline. 

   

• 3 years of previous experience in clinical research setting or working on clinical research studies preferred; 

   

• Experience with study protocols, research monitoring, and working on various aspects of clinical research studies in a hospital setting while applying the principles of GCP.

   

• Certification in Good Clinical Practice (GCP), TCPS2, CCRP and/or ACRP preferred. 

   

• Experience with REDCap database, Microsoft Office, and patient EMR systems

   

• Familiar with study budgets, contracts, ethics applications and submission processes

   

• Demonstrated excellent organizational skills, time management skills and communication skills.

   

• Demonstrated knowledge of and commitment to the principles of patient and family centered care
• Demonstrated knowledge of and commitment to patient and staff safety at LHSC
• Demonstrated ability to attend work on a regular basis

   

   

Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume! 

Artificial Intelligence (AI) 

LHSC does not use artificial intelligence (AI) to screen, assess or select applicants for a position. 

Reason for Job Posting

Existing Vacancy 

Immunization Requirements 

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC's Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC

Teaching, Learning and Research 

LHSC Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities. 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or [email protected]. 

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process. 

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months. 

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee's accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.