Administrative Assistant

Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Western’s Schulich School of Medicine & Dentistry is a leading Canadian centre of outstanding education and research shaping health care for the next generation. The Schulich Dentistry team strives to obtain international recognition through excellence in dental education, research, and patient care. To foster that vision, Schulich Dentistry develops the knowledge and skills in dental professionals to provide exemplary care to the diverse communities that we serve and to influence the future of undergraduate and postgraduate dental education through scholarly inquiry, innovation, and research. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full time faculty and over 1,000 staff.

Responsibilities

The Administrative Assistant will provide administrative support to the Director, Dentistry Operations as well as the Manager, Clinic Operations to ensure the facilitation of smooth operations within Schulich Dentistry. The role will serve as a first point of contract and provide responses, information and assistance on the Director’s behalf, escalating to the Director as appropriate. The Administrative Assistant will coordinate the Director’s schedule and calendar to ensure that all responsibilities and meeting requirements are met, and priorities are recognized and scheduled accordingly. The role will also coordinate logistics for large-scale events and committees, and conduct initial background work on issues that require the Director’s oversight.

Qualifications

Education:

• 3 year Community College Diploma in Office Administration/Business Management

Experience:

• 5 years’ experience providing administrative support to a senior leader in a complex business office setting

Knowledge, Skills & Abilities:

• Familiarity with event management techniques and tools and with project management methodologies
• Communication skills to express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
• Ability to work in a manner that models best practices in confidentiality standards
• Client service skills with an ability to apply tact and discretion when dealing with sensitive issues and a range of personalities, motives and interests
• A well-defined sense of diplomacy, including solid negotiation, conflict resolution and people management skills
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Commitment to ongoing professional development with a desire to take on new challenges
• Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
• Possess a reputation for resourcefulness with a strong sense of accountability and initiative
• Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
• Intermediate computer skills in Microsoft Office Suite
• Ability to establish rapport with people from diverse backgrounds

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Learn more and Apply