Proposal Coordinator

The Opportunity

Are you looking to join a growing, dynamic team of individuals and an organization that is a leader in the Ontario Survey industry?

Callon Dietz is actively searching for a Proposal Coordinator to join our growing team in our London, Ontario. office. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both proposal delivery and business development efforts.

You bring a professional, detail-oriented approach, strong organizational skills, and a collaborative mindset to help ensure the efficient execution of day-to-day operations.

Why Callon Dietz?

At Callon Dietz, you’ll find more than just a job—you’ll be part of a team that is driven, collaborative, and forward-thinking. We take pride in the work we do while also valuing balance, flexibility, and continuous growth.

As part of our team, you can expect:

• Competitive compensation
• Comprehensive health and dental benefits
• RRSP with employer-matched contributions
• Training and development opportunities
• Education assistance
• Company events and team initiatives
• Paid time off

The Role

In this role, you will support both proposal development and project coordination activities. Key responsibilities include:

• Provide administrative and proposal coordination support to Project Managers
• Analyzing requests for proposals (RFPs), establishing schedules, and managing submission timelines.
• Writing and editing proposals, technical documentation, and maintaining content libraries.
• Prepare and assist with proposals, quotes, and client submissions
• Support proposal execution by coordinating documentation and timelines
• Compile and prepare final deliverables for proposals to meet client and regulatory requirements
• Ongoing coordination and upkeep of CV’s and project description databases
• Monitor industry trends, competitor activity, and emerging best practices for proposals

The Ideal Candidate

You are organized, adaptable, and proactive, with a strong ability to manage multiple priorities.

• 2–5+ years in proposal writing, proposal coordination, or structured RFQ/RFP responses 
• Experience with RAQ’s proposal system
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Office Suite
• Highly organized, detail-oriented, and able to manage competing deadlines
• Self-motivated with a collaborative and team-focused approach

About Us

Callon Dietz Inc. is a progressive land surveying and subsurface utility engineering firm offering surveying, mapping and land information services to customers located throughout Ontario. Founded in 1967, we have over 50 years of industry experience and are widely recognized as one of the top five surveying firms in the province. Today, we have three offices across Ontario located in London, North Bay, and Carleton Place.

Compensation & Pay Transparency

This position has annual range of $56,160 to $72,800 based on experience, skills, and qualifications.

Compensation within this range will be determined based on:

• Relevant experience and expertise
• Role-related knowledge and technical skills
• Internal equity and alignment with similar roles

In addition to base compensation, this role is eligible for participation in our total rewards program, including health and dental benefits, RRSP matching, paid time off, and professional development opportunities.

Callon Dietz is committed to fair and transparent compensation practices that support equity across our organization.

AI Disclosure

Callon Dietz does not use artificial intelligence to screen, assess, or select applicants for this role.

Callon Dietz is an equal opportunity employer. We are committed to providing a barrier-free environment and promoting independence, dignity, integration, and equal opportunities for persons with disabilities. Accommodations are available, upon request, for candidates taking part in all aspects of the recruitment and selection process.

Apply Now